7 tips for using an online directory » Amrita Bazar

7 tips for using an online directory » Amrita Bazar

How to Use an Online Directory for Virtual Conferencing Solutions

Choosing the right virtual conferencing solutions for large enterprises is usually a dreaded task for everyone, as it involves a lot of online research, vendor vetting, and equipment testing. And that’s once you’ve done the training needs analysis (TNA) and budgeting. However, there is a way to simplify the process and make it more manageable. A proprietary online directory can help you evaluate options by helping you create a shortlist of vendors; Namely, tender-qualified vendors who fall within your price range and provide the necessary support.

7 Tips for Using the Business Video Conferencing Directory

1. Filter the results to speed up your search

The best directories have built-in filters so you don’t have to search through each listing. For example, you can immediately see which vendors cater to large enterprises or remove solutions that don’t offer the features you need. It’s a great way to quickly identify vendors that meet all of your requirements. Filters allow you to focus on platforms with the right pricing model and type of deployment; Then you check the list to learn more about their outlets and support options.

2. Start with the business overview

Each listing first presents an overview of the company, including customer types, platforms, and browsers. You can also evaluate vendor-provided deployment options and customer training resources. Some companies even add a detailed explanation of their platform and its real benefits. They may also include screenshots and demo videos that give you a behind-the-scenes look at the software, such as its user interface, extensions, and reporting features.

3. Dive into product features

The next section of the directory listing highlights all the features of the software. It’s even divided into categories for easy comparison with your shopping list. For example, you can analyze conference management, personalization, or interactive features separately. In fact, this feature overview can help you create vendor evaluation criteria. Review the list and decide which features address your L&D pain points. For example, you need breakout rooms to hold smaller events for teams or peer coaching groups. Or maybe you are looking for multilingual support tools because you have a global workforce

4. Set pricing options

Requests for Proposals (RFPs) are the most direct way to get custom quotes from vendors. However, you can try professional video conferencing listings to see if they fall within your price range. Each product page has a detailed price overview. You can evaluate the vendor’s pricing model, starting price, and license type, as well as determine which software offers a free trial or demo. Software vendors also have the ability to set terms or price considerations. For example, they may include wholesale pricing or contact information so you can ask about user limits, subscriptions, etc.

5. Scoring and evaluation review

Listings with ratings and reviews give you the opportunity to establish a supplier’s track record. What did users like the most and least about the tool? Would they recommend it? What is their overall satisfaction rating? How did they rate usability and customer experience? All of these metrics help you choose the best tool for your team. Start with the performance overview, which shows the increase in star ratings, then move on to ratings. Focus on users with similar usage; For example, those in the same industry or the same number of employees, as they are more likely to have training and development challenges or requirements that match yours. Another thing to consider is the date. If older reviews are less favorable but newer ones give them higher ratings, that’s a sign of improvement. This shows that sellers care about customer service and take feedback into account.

6. Compare your three best solutions

Many online directories stop at listing. Thus, you need to compare side by side to find the best software for your big business. However, the standout directories include a comparison tool that allows you to choose up to three solutions. Then you can rate their features, ratings, and support services at a glance. You should always develop your own rating system or checklist, which is helpful during the RFP review process. However, this built-in comparison tool makes it easy to narrow down your options, because you probably don’t have time to send out RFPs to every supplier on the list and evaluate all of their proposals.

7. Visit the provider’s site

Check the seller’s website after checking their directory for details on pricing and features. They may have customer testimonials or additional demo screenshots and videos. It’s also a great place to check their contact information so you know where to send your RFP or set up a meeting to discuss your software needs and budget in advance. Another reason to click through to their site is to request a consultation. Many service providers offer one-on-one consultations to help you choose the ideal pricing plan and add-ons for your large business.


The benefit of using a directory to find virtual conferencing solutions for large companies is that some of the vetting is done for you, as vendors have to create an account and manually review their listings before placing them. Online. Reviews are pre-screened to ensure they are authentic, helping you make the best buying decision. The secret is to find business video conferencing directories with an established track record. For example, they have been trusted by e-learning professionals for years and offer related resources such as e-books, articles, and tip sheets.

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